Critical IT Server Procurement
Our client had grown increasingly concerned about data sovereignty and the security of their critical systems hosted in the cloud. After a series of internal reviews they made the strategic decision to repatriate their most sensitive data and workloads back on-premises — and needed a high-specification server solution to do it. The challenge was doing so without blowing the budget on a single vendor quote.
Higher specs. Better protection. $150,000 saved.
The Challenge
The client came to Eureka with a single quote in hand — $460,000 from their incumbent IT supplier for an on-premises server solution to replace their cloud-hosted critical systems. Key pain points included:
- Complete reliance on a single supplier quote with no market validation
- Urgency to move given escalating data security concerns
- Internal IT team lacked procurement expertise to challenge the vendor
- Risk of overpaying for a solution that didn't fully meet their technical requirements
- No visibility over whether the specification was appropriate for their actual workload needs
The Solution
- Final contract awarded at $310,000 — a saving of $150,000 (32%) against the original quote
- Technical support levels increased from the original specification, including faster response SLAs and extended warranty coverage
- The client received a solution better matched to their actual workload requirements
- Eureka Procurement completed within the client's required timeframe with zero disruption to existing operations
We do this every day. The question is how much your organisation is leaving on the table.
The Results
$150,000Verified savings against incumbent quote
Better Service LevelsHigher level of Technical Support
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We came in with one quote and no leverage. Eureka ran a proper process, challenged the specification, and came back with a result we genuinely didn't think was possible.
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